Job Description and Person Specification of the Education Project Support Officer

Job role duties

Schedule and set up meetings of IPReg’s Education Working Group (EWG) and project-specific groups in line with the project timeline and to support IPReg’s project governance and stakeholder engagement arrangements.
Distribute materials in support of the EWG’s and project-specific groups’ meetings and support the groups’ reporting arrangements.
Service and produce records (minutes/action notes) of the EWG and project-specific group meetings, using defined templates.
Maintain and co-ordinate project materials and their storage, including to create a project archive and provide an audit trail of progress against the project’s defined timeline, gateways and milestones.
Contribute to producing project progress reports in support of the project governance arrangements.
Support the Education Policy Associate with stakeholder communications and engagement activities, including managing IPReg’s project-specific email account, producing regular updates, and liaising with stakeholder representatives to optimise arrangements for input to the project.
Provide administrative support for IPReg’s current education accreditation, re-accreditation and annual reporting activity.
Undertake specific activities on a defined, time-limited basis to support colleagues in ways that align with the nature and demands of the role and contribute to meeting needs to fulfil IPReg’s wider regulatory functions.

Essential knowledge, skills and experience

Strong administrative skills, with experience of using these to support project management, governance, record-keeping and reporting.
Effective time management skills, including to undertake activity against defined schedules and to meet deadlines, paying close attention to detail.
An understanding of education policy and quality assurance processes and their implementation.
Strong written and verbal communication skills, including confidence in producing action notes/minutes from meetings and contributing to stakeholder communications and engagement.
A commitment to progressing equality, diversity and inclusion (EDI) initiatives.
Working collaboratively within a small executive team.

Desirable knowledge, skills and experience

Experience of contributing to the delivery of a time-limited, high-stakes project.
Experience of working in a higher education or regulatory or professional body environment.
Familiarity with governance processes and their importance for upholding robust decision-decision and risk management.